Policy Statement

Augusta University (“AU”) requires that all grade changes be processed as soon as an error is discovered and no later than one (1) semester, including summer, after the initial grade was assigned. There may be reasons that justify a later change of grade, but they must be of an unusual nature and considered most exceptional. Late changes must be approved by the Vice President for Academic and Faculty Affairs (VPAFA). No grade change will be accepted after the student graduates.

Incomplete (“I”) grades are not subject to this policy.

Affected stakeholders

All entities and persons within the Enterprise that are affected by this policy:
Faculty, Graduate Students, Health Professional Students, Undergraduate Students

Policy Owner

Office of the Registrar

Definitions

Grade Change – A change to a final course grade following the conclusion of the course, after the grade has been posted in the student information system.

Process & procedures

The instructor of record must complete a grade change form approved by the department chair/program director, the dean of the college in which the course is housed, and the Dean of the Graduate School where applicable.

The form with all signatures must be submitted to the Office of the Registrar.

If the change happens after one semester, the Vice President for Academic and Faculty Affairs must also approve.

References & supporting documents

Intentionally left blank.

Related policies

Grading System Policy
Incomplete Grade Policy

Approved by

President, Augusta University and CEO Date: June 13, 2017
Last Revision: January 23, 2017 Last Review: June 13, 2017